Frequently Asked Questions

Event Booking

If I reserve a date, how much money is due upfront? Do we make monthly installments, or is payment due all at once?

At the time the contract is signed there is a minimum of $1,000 due. 50% of the rental price must be paid 6 months prior to the event. The total cost of the event rental must be paid one month before the event or the contract may be voided. Payments can be made by paying cash or checks. There is a $25 fee for any returned checks. Payments made by check can be mailed to:

The Cupola Barn
N88W35490 Mapleton Rd.
Oconomowoc, WI 53066.

Once my date is reserved, what happens if I need to cancel?

Due to the nature of wedding planning, cancellations must be made 6 months prior to the event. 100% of funds will be reimbursed in the event that the barn is re-booked for the same cancellation date. If the date is not re-booked with another wedding, the owners will keep 50% of total rental fee.

What is included in my package?

All packages include the use of the interior barn and utilities, exterior grounds with boundaries pre-shown by the owners, parking, rooms for the bride and groom to get ready, upscale rustic portable restrooms, tables, and chairs for up to 200 guests, benches and church pews for up to 200 guests for an outdoor ceremony, 100 parking spots, use of our bar, buffet and cocktail tables, a speaker system and projector, refrigerator and freezer use, and a 1 hour rehearsal period the week before the ceremony at a time when the barn is available (Thursdays only). We also offer wedding coordinator services at an additional charge.

Are we able to have a rehearsal at The Cupola Barn? 

Rehearsals are allowed, but not required. We have designated Thursday evenings for rehearsal times. Guests will be allowed a one hour rehearsal time slot upon request.

 

Set Up

On the event day, when do we have access to the facilities? What time can we start setting up?

Your package includes the venue from 10am until midnight, this includes setup and cleanup. A fresh cleaning is done by our staff prior to each event.

Will you be coordinating the day or do we need to have someone there to make sure the day stays on schedule?

Our staff will make sure the chairs and tables are set up both inside and outside prior to your event. We will also help adjust the layout if a dance floor is needed. We will be available for questions and to help direct guests to the appropriate areas. We are not responsible for keeping the timeline of your event. For an additional cost, we do offer wedding coordinating services.

We highly recommend hiring a wedding planner or assigning someone to coordinate the details of your event. You can refer to our list of preferred vendors for our recommendations!

Decorations

Are there any restrictions when it comes to decorating?

All decorations must be removed without damage. The use of nails, screws, staples and tacks are restricted. Confetti and loose glitter are not allowed as it cannot be cleaned up before the next event. No open flames are allowed, we recommend battery operated candles. The Cupola Barn does not allow sparklers. Local ordinances do not allow fireworks, fire lit floating lanterns or string lights, besides what is already hanging.

What is your recommended table layout? 

We use a combination of rectangular and round tables. Shoot us an email and we’ll send over the recommended layout for your wedding size.

What size are the tables?

Our round tables are 72″ and seat 10 people. Our rectangular tables are 8’x30″ and seat 10 people. The head table is 20’x28″ and can fit 14 across the back, however, we can wrap 20 around the entire table if need be.

Ceremony & Reception

How many guests can you accommodate?

We can accommodate a maximum of 200 guests.

Where can I have my ceremony?

Ceremonies can be held indoors or outdoors, however, we recommend having the ceremony outdoors as we do not have a separate indoor space for the ceremony and reception. If a ceremony is held indoors, we would need extra time between the ceremony and reception to change over the space.

What happens if I plan my ceremony outdoors and it rains?

Your ceremony can be moved inside as long as we are notified 1 hour prior to the ceremony start time. Tents can be rented from a third party, if needed. The Cupola Barn is not liable for inclement weather.

Do you have a designated dance floor?

We have several areas that we can make the dance floor, however, we need at least 20 minutes between dinner and dancing to clear some of the dinner tables for the dance floor, unless it is built into your layout.

How late can we play music?

The latest an event’s music can run is 11pm on Friday and Saturday nights and 10pm Sunday through Thursday nights. The owners have the right to have the volume of the music decreased if it is louder than the county allows.

Food & Alcohol

Can I bring in my own alcohol?

Yes, The Cupola Barn does not have a liquor license and will not buy, transport or serve alcoholic liquor, wine or beer. We allow beer, wine and mixed drinks to be brought into the barn and served to guests as long as the serving is managed by a licensed bartender and there is no charge for the guest to consume alcohol. We do not allow alcohol served straight up or in shots. Hosted service of liquor, by the client, must conclude at 10:30pm.

Can I select my own caterer or bring in food?

Yes, the renter may decide what caterer to use or to bring in a full or partial potluck. Refrigerators will be available for storing food. The Cupola Barn does not have a state inspected kitchen, therefore, no food can be prepared at the barn. Catering dishes should be washed off site, and there is no stove available.